INTERNATIONAL CONFERENCE ON PUBLIC POLICYInternational Conference on Public Policy

The text of the constitution

This is the constitution of the International Public Policy Association (IPPA)

Article 1 – Legal form
The Association is governed by the law of the 1st July 1901 and of this constitution.

Article 2 – Goals
The goals of the association are:
1. To promote scientific research in the field of Public Policy and to contribute to its international development
2. To organize a regular international conference on Public Policy
3. To develop international network activities which contribute to the Public Policy field
4. To promote the international diffusion of knowledge on Public Policy
5. To develop other relevant activities linked to the field of Public Policy
6. To promote research on Public Policy and its use by policymaking organizations

Article 3 – Name and Headquarter
The name of the association is : International Public Policy Association (IPPA)
Its headquarters is : ENTPE, 2 rue Maurice Audin, 69120 Vaulx en Velin, France

The headquarters may be changed by the decision of the Executive Committee at any time. This change must be ratified by the College.

Article 4 – Activities
The activities of the association include but are not limited to organizing conferences and meetings, developing publications in public policy and mediums of communication such as a website, newsletters, and social networks etc.

Article 5 – Members of the Association
The members of the association can be individuals or organizations.
To be an “individual member”, Individuals must pay any periodic fees set by the Executive Committee
To be “institutional member”, organizations must pay any periodic fees set by the Executive Committee
To be a “partner”, associations and organizations must sign a partnership agreement according to bylaws defined and validated by the Executive Committee.

Article 6: Membership Withdrawal from the association
Individual Membership shall be withdrawn, by
1. Resignation
2. Removal for a serious offence, non-payment, or malfeasance, as decided by the Executive Committee

Institutional Membership shall be withdrawn by
1. Decision of the institutional member
2. Non-payment of institutional membership fees
3. Decision of the Executive Committee

Partnership shall be withdrawn by
1. Decision of the partner
2. Decision of the Executive Committee

Article 7 : Composition of the College
The association is governed by a College and an Executive Committee
The association is managed by a College composed of:
• A maximum of 24 individual members elected for four year terms by votes of the individual members of the association, with half of the members renewed every two years. The members elected should represent the diversity of continents and countries of the entire membership, the diversity of policy approaches, and take into account the need for gender equity. For the first election, half of the elected members will be chosen by lot for a two year term only, thus allowing a rotation.
• Each Institutional Member can nominate a representative in the College. To do this, the Institutional Member must submit a request to the Executive Committee to validate it and to determine the period of the mandate.
• Each “partner” who requests so may be represented in the College by decision of the Executive Committee without voting rights

Article 8 : The Executive Committee
The College elects from individual members an Executive Committee composed of a maximum of 12 members for two year terms including a president.

Article 9: The composition of Executive Committee
The Executive Committee elects from within its members and on the proposal of the President
• At least one vice-president
• A treasurer
• A General Secretary.

Article 10 : Role of the President
The President is responsible for the ongoing operation of the Association between meetings of the College.
He or she calls and chairs its General Assembly, College and Executive Committee.
He or she may open and utilize in the name of the Association bank accounts in any bank. The expenditures incurred by the Association must be approved by the President or a person he or she designates.
The President or delegate also serves as the official legal spokesperson and representative of the Association.
The President shall organize, jointly with the General Secretary, the election of members of the College and of the Executive Council.
In the case of the departure of a member of the Executive Committee, the president can nominate a member of the College to serve as a substitute until the end of the mandate.

Article 11: Role of Vice President(s)
The Vice-Presidents of the Association may serve as delegates of the President and assume responsibilities in case of unavailability of the President.

Article 12 : Role of the Treasurer
The Treasurer manages the budget, the financial records, and the accounts of the Association. He or she must deliver a financial report to the College on a regular basis.

Article 13 : Role of the General Secretary
The General Secretary- serves as the chief administrative officer and manager of the Association’s staff and affairs on a day-to-day basis and shall be responsible for operational matters as described within the Constitution or determined by the Executive Committee.

Article 14 : Role and organization of the Executive Committee
The Executive Committee will meet at least once a year. The President serves as the Chair of the Executive Committee and calls its meetings.
The Executive Committee is invested with the powers to pursue any and all goals of the association.
To validate any decision, the Executive Committee must have half of its members present or represented.
The Executive Committee may by majority vote adopt bylaws in order to better carry out the provisions of this Constitution.
The Executive Committee will make a record of such bylaws, along with a copy of this constitution, available on the Association webpage.
The Executive Committee fix the modality and the amount of the member fees.
The Executive Committee approves the financial statements of the past year.

Article 15: Role and function of the College
The College will meet at least every two years. The meeting is called and chaired by the President or his/her delegate.
To validate decisions, half of the members must be present or represented.
Exceptional meetings may be called from time to time by the President or by a two-third majority of members of the College.

The College is responsible for setting the overall direction for the Association.
Motions for deliberation by the College at its regular meetings will be set by its Executive Committee or by the President and circulated amongst the members at least one week prior to the meeting.
Motions for Special Meetings must be approved by a two-third majority of the College and included in the agenda issued at least one week prior to that meeting.

At its meetings, the College will deliberate on the report of activities presented by the President, the financial report presented by the Treasurer and other matters as well as discussion about an agenda provided by the President.
Opportunity will be provided at each College meeting to place additional items on the agenda by decision of the President or by majority vote of the members present.

Article 16 : Role and function of the General assembly
The General Assembly is the meeting of all the members of the Association.
The General Assembly of the Association is convoked at least every two years by the Executive Committee, generally during the International Conference (ICPP), or by a written request signed by no fewer than one- quarter of the Association membership.
The agenda of the General Assembly is proposed by the President.
The General Assembly will include a report by the President on the activities and on the budget of the association by the Treasurer since the last General Assembly.
The report will be available to be read by all members of the Association.

Article 17 : The revenue of the Association
The regular revenue of the Association is constituted by, among others the following sources:
• Fees from its Individual Members (Membership Fees)
• Fees from Institutional Members
• Grants from public organizations
• Donations from private companies
• Revenues from Public organizations
• Revenues generated from activities as approved by the Executive Committee.
• Other sources
All revenues are managed by the Association through its bank accounts.

Article 18 : Reimbursement
Members of the Association will receive no salary for their activities on behalf of the Association. They can be reimbursed for accommodation in the case of activities delegated by the President or the Executive Committee.

Article 19 : Modification of constitution
This constitution may be modified only at a meeting of the College. Amendments will be proposed by the Executive Committee and must be passed with the support of two-thirds of the members present at the meeting of the College, or by special resolution of the General Assembly.

Article 20 : Dissolution of the Association
The Association may be dissolved only by a meeting convoked solely for that purpose by the President.

In these circumstances, dissolution can only be approved by a vote of the two-third members present or proxies.

End of the Constitution


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